Know every bed. Collect every rupee.
Stay Khata connects beds, residents, rent, deposits, receipts, expenses and branch control—so owners can run a serious hostel without fragmented registers, Excel sheets and WhatsApp threads.
Live bed board · sample
Johar Town Boys Hostel
Room 101 · A
Hamza Ali
Room 101 · B
Saad Khan
Room 101 · C
Available
Room 102 · A
Adeel Raza
Room 102 · B
Maintenance
Room 102 · C
Reserved
Outstanding
Rs. 284,500
Available
11 beds
KYC due
4 records
One resident lifecycle
From first inquiry to final deposit settlement
Every operational and financial event stays attached to the same resident record.
Inquiry
KYC & agreement
Bed allocation
Monthly billing
Payment & receipt
Transfer or checkout
The daily operating system for a professional hostel
Designed around money accuracy, staff accountability and fast mobile work.
Live bed board
See available, occupied, reserved, blocked and maintenance beds across every floor.
Resident 360° record
Keep KYC, guardian contacts, agreement, allocation history and balance in one profile.
Monthly billing
Generate rent and service invoices with proration, due dates and duplicate-run protection.
Collections queue
Prioritize unpaid residents by due date and aging instead of chasing from a notebook.
Controlled operations
Use roles, audit logs, private uploads, backups and branch boundaries for accountability.
Fast daily work
Find a resident, bed, CNIC, invoice or receipt from mobile-friendly operational screens.
Complete feature set
Everything needed to run the hostel in one place
From the front desk and bed board to formal accounts, staff controls and owner reporting.
Today dashboard
Open the day with one attention center instead of calling every manager.
- Occupancy and available-bed totals
- KYC, overdue and expiry alerts
- Outstanding dues and collection queue
Rooms, beds & residents
Connect every resident record to the exact inventory they occupy.
- Floor, room and bed hierarchy
- Resident KYC, guardian and agreement record
- Allocation, transfer and checkout history
Billing & collections
Run the complete monthly rent cycle with a clear trail from charge to receipt.
- Prorated rent and recurring services
- Invoices, deposits and numbered receipts
- Aging, payment methods and resident statements
Daily operations
Keep the work around a resident stay visible and accountable.
- Hostel expense management
- Maintenance and utility tracking
- Front desk and operational reports
Accounts & vouchers
Use proper double-entry controls underneath day-to-day hostel activity.
- Cash, bank and journal vouchers
- Chart of accounts and ledgers
- Trial and detailed trial balances
Financial reporting
Move from daily transactions to owner-ready financial statements.
- Income, expense and monthly profit reports
- Income statement, cash flow and balance sheet
- Daily activity, aging and consolidated branches
Inventory & assets
Track the physical items used to operate and maintain each hostel.
- Items and asset register
- Suppliers and stock-in records
- Inventory movement and reports
Staff management
Keep employee records and daily attendance in the same workspace.
- Employee directory
- Attendance records
- Role-appropriate operational access
Branches & administration
Standardize control as one hostel grows into multiple locations.
- Hostel profile and branch switching
- Users, roles and permissions
- Subscription and activity history
Security & continuity
Protect financial and resident records without slowing down staff.
- Private uploads and tenant isolation
- Backups, imports and audit logs
- Period locks, safe writes and offline-ready PWA
PKR-native
Cash, bank, Raast, JazzCash and Easypaisa records.
Monthly-hostel ready
Rent, service charges, deposits and proration.
Owner controlled
Permissions, audit history, backups and branch boundaries.
Run the hostel from facts, not phone calls.
Set up your branch, add rooms and beds, import residents and start a controlled monthly collection cycle.
Create your hostel workspace